Group Maintenance System

System Highlights
  • Group Billings
    - Billings may be sorted in any order
    - Individual plans and premiums may be listed on the billing for each policy
    - Back Bill option is available
    - Billings are generated automatically by the system or may be requested on-line at any time
    - Group billing Fee option available
    - Multiple sub-groups may be billed with the master group
    - Payment Credits/Debits may be reflected on the billing at the users discretion
    - Individual Bills may be reviewed on-line by billing due date
    - All billing modes available
    - Annual
    - Semi-Annual
    - Quarterly
    - Monthly
    - Bi-Weekly
    - Bi-Monthly
    - 8, 9, or 10 bill option also available
  • Group Maintenance
    - Group total inquiry available on-line, real-time.
    - Groups may be scrolled by policy number or by last name
    - Entire group may be cancelled, or reinstated with a single transaction
    - Agent Commission structure and/or Commission percentages may be updated for each policy in the group with a single transaction
    - Group system interacts with the policy system in a real-time mode
    - Individual policies in the group may be suspended from the billings and/or payments without changing anything in the policy system
    - Supports future Transaction processing
  • Group Accounting
    - Escrow and Premium Deposit Fund available for any group. Managed by each policy within the group
    - Group payments are entered through a batch screen and automatically update the group master showing date received and payment amount
    - If amount paid is "Paid as Billed" , system will automatically make the payment, updating each policy on the group
    - Policy billed amounts may be adjusted to reflect coverage changes. This automatically adjusts the total amount for the group without operator intervention.
    - Over payments/Under payments reflected in Group Transaction Tracking
    - All payments applied automatically update the general ledger
    - Multiple groups may be paid with one on-line transaction
    - Multiple Policy Cancellations/Suspend screen automatically cancels or suspends policies within the group, also adjusting the total for the billing in question.
    - Supports future Transaction processing
  • Group Master Information
    - Information for the group such as billing name and address available on-line
    - Groups may be linked together and billed with a master group
    - Available plans that may be sold to the group may be maintained on-line for customer service questions
    - Memo area available for Customer Service for notes and coverage information
    - Supports future Transaction processing
  • Group Transaction Tracking
    - Lists all transactions which have occurred for the group in date order
    - Reflects all billings and payment history for the group
    - Group Exception item accounting items may be viewed on-line